Workspace reservation

In order to optimise access to the workspaces, the space booking system via Affluences is activated during the "blocus" (final preparations for exams) and exam periods. Anyone wishing to use a workspace is then required to make a booking using this system. The work and study spaces are only accessible to members of the ULB university community during this period.

 Please note: bookings not validated on site are automatically cancelled 20 minutes after the start of the reserved time slot. So remember to scan the QR code when you arrive.

• Booking
• Procedure to follow in the library - validating the booking
• Cancellation

The workspace booking system is active during final preparations for exams and exam periods. 

During these periods, it is compulsory to use the booking module if you wish to sit at a workspace. Once you are at the library, don't forget to validate your booking otherwise it will be automatically cancelled 20 minutes after the reserved time slot begins.

The libraries concerned are the following :

• Simone Veil human sciences (sciences humaines Simone Veil)
• science and technology (sciences et techniques)
• health sciences (sciences de la santé)
• law (droit)
• architecture
• pharmacy (pharmacie)
• archives and special collections (archives et réserve précieuse)

The work and study spaces are only accessible to members of the ULB university community during these periods.

Workspace bookings can be made up to 3 days ahead in the  Affluences app, which also gives you an estimate of the library occupancy rate in real time.
To do this, you can download the mobile app from     or   . To help you use the Affluences app, we provide a user guide (in French) as well as a video tutorial (in French).



You can also make your booking via the following web pages :

• Simone Veil human sciences library
• Science and technology library
• Health sciences library: building D - building GE
• Law library
• Architecture library
• Pharmacy library
• Archives and special collections

You can choose the space you want to book and the length of the booking time slot (in periods of 30 minutes, from 30 minutes to 4 hours). To book a space, you will need to provide your ULB e-mail address. If you are a member of the ULB university community but don't yet have a ULB e-mail address, and want to book a space, please refer to the FAQ (in French).

When you make your first booking, you will need to validate the e-mail address used by clicking on a link that will be sent to you. In addition, each time you make a booking, you will receive a confirmation e-mail which we recommend that you keep..

To help you choose the best space for you, Affluences offers a brief description of its location. For more detailed information, you can also refer to the plans of your library:

• Simone Veil human sciences: building NB - building AX
• Science and technology
• Health sciences : building D - building GE
• Law
• Architecture

Once you are at the library, you will need to sit in the specific space you have booked. Labels on the tables show the space reference numbers (e.g. : NB.2NIV.054). You just need to follow the plans and instructions displayed on the premises.

Beforehand, to optimise the use of reserved spaces, you are required to scan one of the QR codes displayed on the signs or tables. Please note: any booking not validated on site will be automatically cancelled 20 minutes before the start of the reserved time slot.

This step must be taken at the start of each booking slot, even with consecutive slots. Thus, if you book a space on 29 November from 8.30 am to 12.30 pm and from 12.30 pm to 4.30 pm, you have to scan the QR code when you arrive at 8.30 am but also at 12.30 pm.

To scan a QR code, you will need a device (smartphone/tablet) with an internet connection. If you don't have one, please go to the S&SAME desk at the library to validate your booking.

How to scan the QR code?

In most cases, you can use the camera on your smartphone to scan the QR code. During the installation of Affluences, the application would have asked for permission to access the camera.

For more information, please refer to the following links:

• IOS : Scan a QR code with your iPhone, iPad or iPod touch
• Android : Most recent Android smartphones (starting from Android 9 Pie) can scan QR codes using the camera, while others require a QR code reader application. To download a compatible QR code application, please visit the Google Play Store where you will have access to apps such as Barcode Scanner, Scanner de codes QR & de codes-barres, etc ..

If these solutions do not work or if you do not have a smartphone, please visit the S&SAME desk at your library to validate your reservation.

If you are unable to honour a booking you have made, make sure you cancel it. To do this, follow the link in the confirmation e-mail you have received. You can also cancel directly in the app. If you have booked several slots, remember to cancel all of them.

In any case, out of courtesy and respect for the other members of the university community, please do not abuse the booking system (making an excessive amount of bookings/cancellations, making several bookings and failing to honour them without cancelling them…)..

If you have any questions or encounter any problems when booking a space in a library, please refer to the FAQs (in French).