Uploading publications

To log in to My DI-fusion, the DI-fusion uploading interface, you must belong to one of the following staff categories: patgs, scientific, honorary, academic, teacher or doctoral student.

Access to My DI-fusion is via ULBID.

It is possible to create a delegation for encoding publications in DI-fusion.

Your responsibilities: Rules governing open access to scientific publications by ULB researchers.

Any researcher who has a contractual or statutory link with the University is required:

• to input the references of all their publications into DI-fusion, in order to create their official list of publications at ULB;
• to upload the full text of their scientific publications to DI-fusion for archiving purposes, immediately upon acceptance for publication;
• to make the full text of their publications available to the public in open access, immediately or after a period prescribed by the publisher, it being understood that for any publication released from 14 September 2018 onwards in a periodical published at least once a year, and which is the result of a research during which the author was affiliated with the ULB or with another higher education institution of the Wallonia-Brussels Federation, this period may not exceed 6 months after publication for science, technology, and medicine, or 12 months for social sciences and humanities.

If you have any questions about DI-fusion, send an email and our team will help you as soon as possible:

You can also contact our team to arrange DI-fusion training.

You will find the information you need for encoding in :

• DI-fusion leaflet

• My DI-fusion Help 
• FAQ 
• Choose your document type 

• Open Access Decree at ULB leaflet

• Encode a reference  subject to the Decree
• Update a reference subject to the Decree 

• Import a reference via DOI

• ORCID@ULB leaflet

• Create your ORCID identifier via My DI-fusion 
• Validate your existing ORCID via My DI-fusion 

Below is a table that summarises what you have the RIGHT to deposit in DI-fusion, regardless of the contract signed with the publisher.

You can also download the Copyright for DI-fusion : Practical guide for ULB researchers and teachers

Scientific articles published in a journal	Chapters or contributions to conferences	Monographs and other types of document
Open access to the final manuscript after peer review (postprint) after a period of: 6 months after publication for science, technology, and medicine 12 months after publication for social sciences and humanities. Upload your postprint as soon as it is accepted for publication; when you do this, specify the date at which the embargo will end. The postprint will automatically be accessible to the public after that date. ---------- Restricted access [ULB intranet] to the publisher’s version.	Restricted access [ULB intranet] to the publisher’s version.	Private access to the publisher’s version.

The different types of access to the file(s) offered are :

Open Accesst [Internet]	Your document is available to anyone on the internet
Restricted Access [Intranet ULB]	Access to your document is restricted to members of the ULB community, by login to the ULB intranet
No Access	Your document is available only to yourself (personal archiving)
Embargo Perido	Period during which the publication cannot be available on open access in DI-fusion

Different versions of a publication can be uploaded:

• « preprint » : your manuscript submitted for publication
• « postprint » : your final peer reviewed manuscript, as accepted for publication but without the publisher’s layout
• « pubprint » :the published version, with the publisher’s layout (usually a PDF file).