1. Access

Who can upload ?

To log in to My DI-fusion, the DI-fusion uploading interface, you must belong to one of the following staff categories: patgs, scientific, honorary, academic, teacher or doctoral student.

Access to My DI-fusion is via ULBID.

It is possible to create a delegation for encoding publications in DI-fusion.

What are the obligations?

Your responsibilities: Rules governing open access to scientific publications by ULB researchers.

Any researcher who has a contractual or statutory link with the University is required:

  • to input the references of all their publications into DI-fusion, in order to create their official list of publications at ULB;
  • to upload the full text of their scientific publications to DI-fusion for archiving purposes, immediately upon acceptance for publication;
  • to make the full text of their publications available to the public in open access, immediately or after a period prescribed by the publisher, it being understood that for any publication released from 14 September 2018 onwards in a periodical published at least once a year, and which is the result of a research during which the author was affiliated with the ULB or with another higher education institution of the Wallonia-Brussels Federation, this period may not exceed 6 months after publication for science, technology, and medicine, or 12 months for social sciences and humanities.
More info on Open Access at ULB.
Any questions?

If you have any questions about DI-fusion, send an email and our team will help you as soon as possible:

DI-fusion support

You can also contact our team to arrange DI-fusion training.

2. Uploading guide

General information

You will find the information you need for encoding in :

The documentation below is only available in French.
Open Access  Open Access Decree
The documentation below is only available in French. More info on Open Access at ULB.
The documentation below is only available in French.
The documentation below is only available in French. More info on ORCID ID à l'ULB.

3. Copyright guide


Below is a table that summarises what you have the RIGHT to deposit in DI-fusion, regardless of the contract signed with the publisher.

You can also consult :

Scientific articles published in a journal Chapters or contributions to conferences   Monographs and other types of document
Icône - DI - Open Access
Open access to the final manuscript after peer review (postprint) after a period of:
  • 6 months after publication for science, technology, and medicine
  • 12 months after publication for social sciences and humanities.
Upload your postprint as soon as it is accepted for publication; when you do this, specify the date at which the embargo will end. The postprint will automatically be accessible to the public after that date.
Icône - DI - Open Access
Restricted access [ULB intranet] to the publisher’s version.
Icône - DI - Intranet
Restricted access [ULB intranet] to the publisher’s version.
Icône - DI - Accès bloqué
Private access to the publisher’s version.
Access to publications

The different types of access to the file(s) offered are :

Icône - DI - Open Access Open Accesst [Internet] Your document is available to anyone on the internet
Icône - DI - Intranet Restricted Access [Intranet ULB] Access to your document is restricted to members of the ULB community, by login to the ULB intranet
Icône - DI - Accès bloqué  No Access  Your document is available only to yourself (personal archiving) 
Embargo Perido Period during which the publication cannot be available on open access in DI-fusion 
Publications version

Different versions of a publication can be uploaded:

  • « preprint » : your manuscript submitted for publication
  • « postprint » : your final peer reviewed manuscript, as accepted for publication but without the publisher’s layout
  • « pubprint » :the published version, with the publisher’s layout (usually a PDF file).